By-Laws

[Revised April 1996]

 

ARTICLE I – INCORPORATION

This Club is a not-for-profit corporation incorporated under the laws of the State of Illinois.

 

ARTICLE II – NAME

The name of the Club is the Mid-States Morgan Horse Club, Inc.

 

ARTICLE III – PURPOSE

The purpose of this Club is to encourage and promote ownership and use of registered Morgans; to exchange ideas on and promote knowledge of the Morgan horse; to cooperate with other affiliated organizations in working for the advancement of the Morgan breed.

 

ARTICLE IV – MEMBERSHIP

Section 1: Any person interested in the Morgan horse and the purpose for which this Club was organized may become an active member by written application accompanied by one year’s dues.

Section 2: There shall be seven (7) classes of membership, as follows:

  • GENERAL MEMBERSHIP (Individual) – Member must be 18 years or older with current year dues paid in full. Member will be entitled to one vote. Dues will be $20 per year.
  • GENERAL MEMBERSHIP (Family) – Family membership will consist of husband and wife and all immediate family members under 18 years of age, living in the same household, with current year dues paid in full. Husband and wife are entitled to one vote each. Each family member under 18 years of age is entitled to one vote each in the youth club. Dues will be $30 per year.
  • ASSOCIATE MEMBERSHIP (Individual) – Member must be 18 years of age or older with current year dues paid in full. Member will be entitled to receive all newsletters and bulletins of the Club, but will have no voting privileges. Dues will be $15 per year.
  • ASSOCIATE MEMBERSHIP (Family) – Family membership will consist of husband and wife and all immediate family members under 18 years of age who are living in the same household, with current year dues paid in full. Family members will be entitled to receive all newsletters and bulletins of the Club (including the youth club for family members under 18 years of age), but family members will have no voting privilegs in either club. Dues will be $25 per year.
  • YOUTH MEMBERSHIP – A member under 18 years of age not included in a Family Membership, with current dues paid in full and entitled to one vote in the youth club. Due will be $5 per year.
  • TRANSITIONAL YOUTH MEMBERSHIP – A member between 18 and 21 years of age, who still wishes to work on AMHAY badges. The Transitional Youth member would have a vote in both the youth and adult clubs. Dues will be $15 per year.
  • HONORARY MEMBERSHIP – Upon recommendation of the Executive Board, the members may elect person to an Honorary Life Membership, and any member so elected shall be exempt from the payment of dues. Honorary members shall be accorded all the privileges of the Club.

Section 3: Membership period shall be the current calendar year, except in the case of new memberships received by the Treasurer in October, November or December. Such new member will be considered to be a full paid up member for the next calendar year.

Section 4: The definition of a member in good standing is one whose dues are paid in full, with no other outstanding financial obligations due the Club. Only members in good standing are allowed to vote on issues brought before the Club.

 

ARTICLE V – EXECUTIVE BOARD

Section 1: The Executive Board of this organization shall be the President, Vice President, Secretary, Treasurer and seven (7) elected Directors.

Section 2: To be eligible to be an Officer, Director or Committee member, a member must be in good standing and have attended at least two (2) meetings during the year.

Section 3: Terms of office shall be one year for President, Vice President, Scretary and Treasurer. Directors shall serve two (2) consecutive years with three (3) Directors elected one year and four (4) Directors the following year.

 

ARTICLE VI – DUTIES OF OFFICERS AND DIRECTORS

Section 1: The duties of the Executive Board are to carry out the purpose for which this Club is organized and to manage all business in accordance with the Club by-laws. All decisions made by the Executive Board shall be reported to the general membership at the next general membership meeting. The general membership shall always be offered the opportunity to discuss and vote upon any decisions made by the Executive board.

Section 2: The President shall preside at all membership meetings as moderator and meeting director. He or she shall preside and officiate as Chairman of the Executive Board and cast a vote only when necessary to break a tie vote of the Executive Board. The President shall serve as a spokesman for the Club. It shall be his or her duty to see that the interests of the Club are constantly upheld. The President shall be a member of the American Morgan Horse Association.

Section 3: The Vice President shall, in absence of or inability of the President, perform all of the duties of the office of the President. He or she shall also be charged with setting up all meetings.

Section 4: The Secretary shall conduct all correspondence of the Club and keep minutes of all the membership meetings and meetings of the Executive Board. He or she shall also record the attendees of all meetings. The Secretary shall be the custodian of all the records and legal documents of the Club. The Secretary shall be a member of the American Morgan Horse Association.

Section 5: The Treasurer shall receive and keep recrods of all monies, debts, and obligations of the Club. The Treasruer shall sign all checks for the organization and pay all bills due when authorized to do so by the Executive Baord. The Treasurer shall render a complete financial report at each meeting. The Executive Board shall appoint an Auditing Committee to audit the books prior to the annual meeting. The Treasurer shall maintain the membership list. All bills over $50 must be approved by the Executive Board. Committtee budgets may be submitted to the Executive Board for pre-approval.

Section 6: The duties of the Directors are to manage and govern the opeartions of the Club.

Section 7: Youth leader(s) shall be appointed by the Executive Board. Youth leader(s) shall preside over all activities related to the youth memberships of the Club, and shall report same to the Executive Board at each meeting for approval. All expenses of the youth club over $50 must be approved by the Executive Board. The youth leader(s) shall be an American Morgan Horse Association member and shall foster the programs of the American Morgan Horse Association Youth.

 

ARTICLE VII – NOMINATIONS AND ELECTIONS

Section 1: A Nominating Committee shall present its slate of Officers and Directors to the membership via mail no later than one month prior to the annual meeting.

Section 2: Further nomiantions will be accepted from the floor at the annual meeting.

Section 3: The election of Officers and Directors shall be by secret ballot. Absentee ballots will be accepted from those members who have attended at least two (2) meetings, but are unable to attend the annual meeting.

Section 4: A majority of votes cast is required for election to office. If no candidate for a particular position receives a majority vote, a run-off election will be held for the two (2) members with the greatest number of votes.

Section 5: The elections shall be the first order of business of the annual meeting. The new Executive Board shall assume its duties at the beginning of the next fiscal year, and all books and records shall be turned over to the new officers prior to that time.

Section 6: Only members in good standing may be nominated or act as Directors or Officers of the Club. Failure of an Officer or Director to remain in good standing could result in his or her position being terminated.

 

ARTICLE VIII – VACANCIES IN ELECTED OFFICES

Section 1: Whenever a vacancy occurs in any elected office prior to the expiration of said term, from any cause whatsoever, it shall be filled by appointment of the Executive Board and voted on by the membership at the next regular meeting. That person shall hold office until the next election.

Section 2: Any Director who, by the vote (in person or by proxy) of two-thirds (2/3) of the membership, is found to be uncooperative or not acting in the best interest of the Club, after an opportunity has been offered for an appropriate hearing at a specially-called meeting, may have his or her position considered to have been vacated. The membership will then elect a successor. All members will be notified no less than 20 nor more than 60 days prior to this special meeting.

Section 3: Any Officer who, by the majority vote (in person or by proxy) of the Executive Board or the membership, is found to be uncooperative or not acting in the best interests of the Club, after an opportunity has been offered for an appropriate hearing at a specially-called meeting, may have his position considered to have been vacated. The position shall then be filled as specified by Article VIII, Section 1. All members will be notified no less than seven (7) nor more than 60 days prior to the special meeting.

 

ARTICLE IX – QUORUM AND MAJORITY VOTE

Section 1: A quorum for the purpose of holding any meeting of the membership shall be those voting members in attendance at that meeting and voting on matters brought before that meeting.

Section 2: A quorum for the purpose of holding any meeting of the Executive Board shall be a majority of the members of that body.

Section 3: A majority vote shall be required to pass any motion at any meeting of the members or any meeting of the Executive Board.

 

ARTICLE X – FISCAL YEAR

Section 1: The annual meeting of the Club shall be held in November.

Section 2: A regular general membership meeting will be held a minimum of four (4) times a year, with notification at least seven (7) days, but no more than 60 days in advance, as scheduled by the Executive Board.

Section 3: Executive Board meetings will be held prior to the regular general membership meetings, with notification at least seven (7) days, but no more than 60 days in advance.

Section 4: The President, or a majority of the Executive Board, shall have the power to call a special meeting when necessary, with notification given by mail stating the purpose for said meeting, at least seven (7) days, but no more than 60 days, in advance.

Section 5: Attendance of all Executive Board members is required at all meetings. Absences may be excused by the President only with prior notification, in which case any reports due must be submitted.

Section 6: Attendance of committee chairpersons is required at all general membership meetings and at any requested Executive Board meetings. Absences may b e excused by the President only with prior notification, in which case a report must be submitted detailing all the aspects of the committee’s functions to date.

Section 7: Unexcused absences of more than two (2) meetings may result in removal from that office or position.

Section 8: The order of business at all membership meetings shall be as follows:

  1. Call to order
  2. Introduction of guests and new members
  3. Reading of minutes of the previous meeting
  4. Treasurer’s report
  5. Committee reports
  6. Unfinished business
  7. New business
  8. Guest speaker
  9. Adjournment

 

ARTICLE XII – COMMITTEES

Section 1: An Auditing Committee consisting of three (3) members in good standing of the Club, excluding the Treasurer, shall be appointed by the Executive Board prior to October each year. It shall be the duty of this Committee to audit the records of the Treasurer and to render its report at the annual meeting.

Section 2: A Nominating Committee consisting of members in good standing of the Club shall be appointed by the Executive Board no later than September. It shall be the duty of this Committee to nominate a slate of Officers and Directors to be voted upon at the annual meeting.

Section 3: Ad Hoc Committees shall be formed by the Executive Board as deemed necessary. Each Committee shall include at least two (2) board members. All Committee members must be members in good standing.

 

ARTICLE XIII – APPOINTMENTS

Section 1: The Executive Board shall appoint an American Morgan Horse Association Membership Coordinator, an American Morgan Horse Association Breeder’s Liaison, and a Club Historian.

 

ARTICLE XIV – AMENDMENTS

Section 1: These by-laws may be amended at any regular meeting by a two-thirds (2/3) vote of the members in attendance at the meeting, or by proxy provided a one month written notice of the proposed amendment has been given to all members of the Club.

 

ARTICLE XV – DISSOLUTION

Section 1: In the case of a merger, consolidation or dissolution, notice must be given no less than 20 nor more than 60 days before the date of the meeting, at which each member is entitled to vote.

Section 2: Upon dissolution or discontinuance of the Club, any funds in the treasury after all financial obligations of the Club have been met shall be turned over to the American Morgan Horse Association Youth Trust Fund.